The importance of keeping minutes of board meetings is often not considered. Whether they are an official record, or simply an document for organizational purposes, minutes ensure that all decisions and actions made at meetings are recorded. They also aid in the enforcement of the corporate and director’s https://boardroombox.com/is-membership-management-software-good-for-small-nonprofits/ responsibility.

It is crucial that the process for creating minutes be clearly defined. There are a variety of ways to make minutes, however, the most efficient method is to employ a software which allows for quick and efficient recording during the board session. This technology will help cut down the time required to make minutes and ensure that all information is recorded.

The purpose of board minutes of meetings should provide a factual and impartial account of the meeting without expressing any opinions or bias. This can be challenging when the emotions are high or the board is divided. It is therefore crucial that the person taking the minutes can separate their own feelings and observations from the views of the other members as they record their observations.

To assist with this, Bowie recommends that board secretaries adhere to a consistent format for recording their meeting minutes. This helps to keep the process of taking minutes as smooth as possible so that the board can devote more time discussing issues and addressing questions. She suggests that any revisions of the minutes be recorded so that board members know the date they were updated.